Texas Department of Housing & Community Affairs - Building Homes and Strengthening Communities

Colonia Self-Help Center - Program Forms

(All documents are provided in PDF format unless otherwise noted.)

General Forms
CSHC Loan Closings Checklist (DOCX)
TMCS Initial Inspection Form
Project Completion Report
Colonia Description
24 CFR 570 - CDBG (Justia.com)
OMB Circular A-87
OMB Circular A-133
Lead-Based Paint Notifications – https://epa.gov/lead/pubs/brochure.htm
Qualified Inspector Certification
File Transfer link and File Transfer step-by-step guide (PDF)
Individual Housing Activity Files
1005

Verification of Employment (Fannie Mae)

Verification of Employment En Español (Fannie Mae)
02 Activity File Documentation Checklist   En Español
  Intake Application   En Español
03 Intake Application Supplement
  Asset Verification   En Español
  Income Certification   En Español
05a Approval of Assistance Letter (DOC)
05b Denial of Assistance Letter (DOC)
08 Homeowner’s Service Agreement and Certification to Participate   En Español
09 Reconstruction – Form 9 (DOC) (updated 6/20)
10 Receipt of Lead-Based Paint Notification
11 Re-Occupancy Notice – Lead Hazard
12 Work Write-Up (XLSX)
13 Building Contractor Eligibility Verification
14 Pre-Construction Conference and Notice to Proceed   En Español
15 Change Order Request Form   En Español
16 Final Bills Paid Affidavit by Contractor
19 Record of Oral Verification   En Español
Reports
Disclosure Report
Acquisition Report
SHC Quarterly Report (Email OCI staff to request the quarterly report.)
Draw Requests
A203 Request for Payment
20 Administrative Personnel Time Sheet (also used for Force Account construction)
21 Personnel Cost Calculation
22 Administrative Draw Checklist
23 Public Service Draw Checklist
24 Residential Rehab Draw Checklist   En Español
25 Reconstruction/New Construction Draw Checklist   En Español
26 Homeownership Assistance Draw Checklist
27 Public Facility Draw Checklist
28 Building Contractor’s Request for Payment Form   En Español
29 Mileage Record   En Español
30 Procurement Record
Davis-Bacon Labor Standards
Refer to the Department’s Labor Standards page for Davis-Bacon compliance
Procurement
24 CFR 85.36 - Procurement
24 CFR 84.40 - Procurement Nonprofits
Overview of Procurement Requirements
Local Government Code Chapter 262 - Purchasing and Contracting Authority of Counties
Procurement Flowchart for TxCDBG Construction Projects
Environmental
Refer to the Environmental Clearance page in the Program Services area for Environmental Clearance forms.
24 CFR Part 58
Amendments
Amendment/Modification Checklist
Contract Budget Change Request